Booking, terms and conditions

HOW TO BOOK

Fill in and sign the enclosed booking form and send back with deposit of € 250 per person. You will receive confirmation and invoice by return. It is preferable to contact us first to be sure there is room for you in a suitable group on the expected departure. No booking will be registered without a paid deposit  and a signed booking form.

Any booking made within 31 days of departure date must be accompanied by full payment.  (45 days for South America & Norway trip)

        -PAYMENT OF DEPOSIT : by cheque made out to "Association Safari 9V" or by Visa or MasterCard.

         -BALANCE PAYMENT is due no later than 31 days before the trip (45 days for South America & Norway trip). Any trip not fully paid 31 days before departure date will be considered as cancelled by the participant.

             -By credit card: 31 days before departure  (45 days for South America & Norway trip), “Safari 9 V” will charge on your credit card the balance amount indicated on your booking form, unless you have sent written cancellation or disapproval of the invoice before this deadline.

            -By cheque: Your balance cheque should be received by “Safari 9 V” no later than 31days before departure of the tour ( (45 days for South America & Norway trip).

CANCELLATIONS OR CHANGES

All changes or cancellations requested more than 31 days ( (45 days for South America & Norway trip) before departure date will cost € 80 for administration fees. Under 31 days  (45 days for South America & Norway trip) your date may be changed only if there is disponibility at another time.

            CANCELLATION FEES BEFORE DEPARTURE :
            -45 to 32 days ; 40% of tour price ;  (45 days for South America & Norway trip)
            -31 to 21 days ; 40% of tour price ; (for all other trips)
            -20 to 8 days before departure: 60% ;
            -7 to 4 days : 80% ; 3 days and less or “No show” : 100%.

          -If some undertaker charges 9Vallees for some fees as transportation, accommodation, … booked for the participant, if “Safari 9V” is supporting fixed fees for this participant and, if the cancellation fees do not cover the expenses, the cancelling participant will be charged with the difference. All cancellation must be made in writing (by fax or by mail) , the date withheld being that of reception.

            CANCELLATION WITHOUT FEES

REPLACEMENTS: Any person enrolled can send another person in his/her place at any time free of charge, as long as the replacement person has the required skiing ability.

CREDIT: When cancelled at least 7 working days in advance, we can credit the total amount paid for a trip on the following year. In this case, we keep the total amount and send you a credit voucher worth one year, which you may use for yourself or offer to the person of your choice. 

            PRIVATE GROUP BOOKING

            In case of booking within a group, the cancelling participant will be reimbursed according to the above “cancellation fees” paragraph , minus the afforded group reduction or the group will announce Safari 9V  that it shares the difference.

CANCELLATION BY “Safari 9V”

            INSUFFICIENT NUMBER OF PARTICIPANTS:  “Safari 9V” reserves itself the right to cancel any group for which less than 4 persons have booked  (6 for South Americas safaris & Norway) 31 days before departure, in which case, the client will be fully reimbursed, or choose to join another tour.

            LACK OF SNOW: “Safari 9V” will try to propose another tour at the same dates (alternative programme or location). A desagreing participant  would have the choise between postponing the same tour or being reimbursed.

INTERRUPTED TOURS

Any trip that has been started and then interrupted by a participant will not be reimbursed, whatever the cause. Only personal insurance can guarantee refund of partial cost for a justified cause.  (see “Insurance” there under).

QUALITY

The places of accommodation have been chosen both for their strategic location and for the charm of their mountain atmosphere, however luxury can not be promised. The organisers reserve the right to alter the programme at any time, in the aim of improving quality or making the best of prevailing conditions.

Each guide has an average of 6/7 skiers per group, however on the spot it may be necessary to shift skiers in order to make the groups more homogeneous, consequently changing the size of each group.

INSURANCE

            Mountain rescue insurance is mandatory. Check your coverage for accidents, repatriation and luggage. Mastercard covers rescue off piste, when accompanied by a professional.  We may help participants living in the European Union to find such an insurance

            cancellation insurance IS OPTIONAL, and may be contracted only privately.

CREDIT CARD INSURANCE: Visa Premier and Gold MasterCard provided by the French banks afford cancellation insurance for tours paid by credit card. Check with your own bank.

RESPONSIBILITY

In booking  with “Safari 9V”, each participant declares him/herself fully aware of the inherent risks in the practice of all mountaineering activities. A guide should not be considered as a comprehensive insurance policy. We are dealing with something more than just sports, as we are confronted with a natural environment, which we may know profoundly, but can never control. The role of a guide or instructor is to reduce risks to a minimum. Therefore, any participant who does not respect the guide’s instructions, becomes entirely responsible for any accident he may subsequently cause or be involved in and will not be able to claim against the Safari 9V guides or organisers.

Generally, “Safari 9V” cannot be held responsible for accidents which may occur during the trip, such as personal injury, loss of belongings, etc... unless professional failing can be proved. For all legal action, whatever the nationality of the participant or the place concerned, only French courts can deal with legal cases.

ASSOCIATION SAFARI 9 V

Association de tourisme agréée APRIAM - IM073.100023 – Alpespace – Le Neptune – 50 Voie Albert Einstein – 73800 Francin

RCP MMA IARD – 10 bd Marie et Alexandre Oyon – 72 Le Mans - Contrat n°3.056.234.
Garantie Financière : Covea Caution SA – 10 bd Marie et Alexandre Oyon 72 Le Mans Contrat 18386

-Siret 50422643200012 - TVA intra FR04504226432

-Siren : 50422643200012 APE
7911Z

-N° de TVA Intra: FR04504226432

-Adresse: 63 immeuble du bois de la laye-73320 Tignes

-Téléphone: +33(0)4.79.24.30.94

-Adresse mail: organisation@9vallees.com